The electronic invoice: what you need to remember for the agricultural companies, cooperatives sector

1.Key dates

• 1st September 2026: All your invoices issued must be electronic + transmission of sales to the administration.
• 1st September 2027: all your sales data must be automatically transmitted to the administration: Total generalisation.

2. Specifically,what is changing

Before: paper invoices, manual archiving, VAT errors, lengthy exchanges with the cooperative

After: automatic sending, real-time tracking (sent/received/paid), automated calculation, secure archiving, direct access for the accountant and the cooperative

Sales to businesses (cooperatives, buyers, partners)→ invoices must be electronic via an approved platform (end of paper/PDF)

Sales to individuals→ your transactions are automatically reported to the administration

Subsidies / aids / benefits→ may also be subject to data transmission

VAT registered or not→ the reform applies to all agricultural structures, including those exempt from VAT

3. What you need to do it now(quick checklist)

1. Check your invoicing or agricultural management software (update to 'electronic invoice')
2. Choose an approved platform suitable for the agricultural sector (cooperative, farm, EARL, GAEC, etc.)
3. Train your team or collaborators (2 hours of training + a simple memo)
4. Test your system before summer 2026 to anticipate adjustments

4.Points of attention for you agricultural companies, cooperatives

• Deliveries with deposits→ create a deposit invoice + a related balance invoice
• Foreign or non-EU clients→ same transmission obligations as for individuals
• Several management tools (invoicing, traceability, accounting)→ they must be compatible with each other
• Partnerships with cooperatives or trading companies→ check that their systems are synchronised with yours

5.Who can help you?

👉 First and foremost, us, as we are independent in challenging providers: choice of solution, training, implementation, compliance.

💡 To remember : anticipate now, test before 2026, and simplify your life afterwards.